Constitution and Rules

CLUB CONSTITUTION AND RULES

1 NAME AND OBJECTIVES

1.1 The name of The Club shall be “Maidenbower Colts Football Club”. Hereafter referred to as “The Club”.

1.2 The aims of The Club are to provide association football to boys and girls from Maidenbower and surrounding areas; to organize social, educational and personal development activities for it’s members as deemed desirable by the Management Committee.

1.3 The Club shall be non-party political and non-sectarian in all respects.

1.4 The Club shall be affiliated to Sussex County Football Association and shall be members of the Crawley & District Youth League, Horsham & District Youth League, Sussex Sunday League and Mid Sussex Youth League.

2 RULES AND REGULATIONS

2.1 This constitution and set of rules forms a binding agreement between each member of The Club.

2.2 The Rules and Regulations of the Football Association and the Sussex County Football Association or any League or Competition to which The Club is a member shall be deemed to be incorporated into The Club constitution and rules.

2.3 The Club will abide by The Football Association’s Child Protection Policies & Procedures, Codes of Conduct, Equal Opportunities and Anti-Discrimination Policy

3 MEMBERSHIP

3.1 There shall be four categories of membership:
Playing members (Youth)
Playing members (Junior)
Non-playing members
Honorary members

3.2 Playing Membership (Youth) is open to any male or female over the age of 15.
Playing Members (Youth) have full voting rights at the Annual General Meeting or at Special General Meetings.

3.3 Playing Membership (Junior) is open to any male or female between the ages of 6 and 15.
Playing Members (Junior) do not have voting rights at the Annual General Meeting or at Special General Meetings.

3.4 Non-Playing Membership is open to player’s parents or guardians and to club volunteers. Non-playing Members have full voting rights at the Annual General Meeting or at Special General Meetings.

3.5 Honorary Membership will be granted to individuals who have made a special contribution to The Club. Honorary Membership will be conferred by a majority vote of members at the Annual General Meeting. Honorary Members do not have voting rights at the Annual General Meeting or at Special General Meetings, unless still an official or manager of The Club.

3.6 Anyone wishing to become a Member of The Club must complete a Membership form. The Management Committee has the power to refuse membership to any individual it deems may act against the interests of The Club.

3.7 The Management Committee shall have the power to suspend or expel a Member who has broken The Club Rules or who has brought The Club into disrepute. A Member shall have the right to request a hearing by way of The Club’s Complaints Procedure, before the Management Committee confirms such disciplinary measures.

3.8 A register of current members shall be maintained by The Club Secretary.

3.9 The Club shall ensure that it has adequate Public Liability and Personal Accident Insurance to cover all training sessions, matches and other activities organised by The Club.

4 MANAGEMENT COMMITTEE

4.1 A Management Committee shall be elected by the Membership of The Club to be responsible for the management of all the affairs of The Club.

4.2 The Management Committee shall consist of a Chairperson, Secretary, and Treasurer and up to five other Members of The Club. The committee may fill casual vacancies by co-option until the next Annual General Meeting.

4.3 The Chairperson, Secretary and Treasurer shall hold office for two years, after which they may seek re-election. Other Committee members shall hold office for 1 year, after which they may seek re-election.

4.4 Management Committee Meetings shall normally be held monthly and not later than every two calendar months. The minutes of each meeting shall be kept. At least four members of the Management Committee must be present for a meeting to proceed.

4.5 The committee may appoint sub-committees as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the committee in writing as soon as possible, and provided further that no such sub-committee shall expend funds of The Club otherwise than in accordance with a budget agreed by the committee.

4.6 The Treasurer shall be responsible for keeping account of all income and expenditure and shall present a financial report to all committee meetings and shall present the accounts for approval by members at each Annual General Meeting. A competent person who is not a member of the committee shall independently examine the accounts.
4.7 Bank accounts shall be operated in the name of The Club and any of three signatories, who must be members of the Committee, shall make withdrawals to the account. The finances of The Club shall be under the control of the Management Committee.

4.8 The income and assets of The Club (The Club Property) shall be used only in furtherance of The Club aims.

4.9 No Business dealt with at a committee meeting shall be valid unless at least two officers and two other members are present at the meeting. This shall constitute a quorum. In the event of voting being equal on any matter, the Chairman of the Meeting shall have a casting vote.

4.10 All requests that are a cost to The Club must be sent to the Chairman, the Secretary and the Treasurer. Only when clearance has been given by any two officers can it go ahead. In addition, all invoices received by the Secretary are to be forwarded or scanned to the Treasurer at the earliest convenience.

5 GENERAL MEETINGS

5.1 The Annual General Meeting will be held no later than 30th June of each year to:

a) Receive a report of the activities of The Club over the previous year
b) Receive a report of The Club’s finances over the previous year
c) Elect Officers of the Management Committee
d) Make any necessary amendments to The Club Constitution

5.2 An Annual General Meeting may be called by the Management Committee with 21 days notice being given prior to the appointed date of the meeting. At the AGM, the chair shall be taken by the Chairman or, in their absence, the Secretary or Treasurer of The Club.

5.2 Only adult members may serve as committee members and must be nominated by 2 adult members in writing to the Secretary not later than 14 days prior to the Annual General Meeting. If the number of candidates exceeds the vacancies, the candidate with the highest number of votes will be elected.

5.3 A Special General Meeting (SGM) may be called at any time by the Management Committee or by at least 30 voting Members of The Club. A request for such a meeting must be made in writing to the Secretary and be signed by Members concerned, stating the reason for which the meeting is required and the resolutions proposed.

5.4 Any matter not provided for in the Constitution and concerning the organisation and activities of The Club shall be dealt with by the Committee whose decision shall be final.

6 DISSOLUTION

6.1 The Club may be dissolved by resolution presented at a Special General Meeting or at an Extraordinary General Meeting called for this purpose.

6.2 The resolution must have the assent of two thirds of those members present and voting. Such resolutions may give instructions for the disposal of any assets and funds remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed amongst the Members of The Club, and in the event of there being no similar local club; any funds may be donated in any manner which is exclusively charitable in law. Such distribution of funds will be determined by the Committee and shall receive the assent of two thirds of the committee members present and voting.